Disaster Recovery Toolkit: Can your Email Server Weather the Storm?

If you were unfortunate enough to experience Hurricane Ike, how did your email server fare? Not everyone can afford to keep their servers in a nice, safe datacenter or colocation facility. Does that mean your business is subject to your building’s physical power or Internet connection? The answer to that question is absolutely not. There are two ways small businesses can increase email uptime without breaking the bank.

Hosted Email Solution
Option one would be a hosted email solution. Hosted Microsoft Exchange providers are all over the Net, helping keep the cost of full-featured email hosting affordable. You can even add mobile devices to these plans for a nominal fee, further bolstering disaster recovery strategies and giving you and your employees corporate email at your fingertips at all times.storm-chasing-peter_58933_990x742

Need to convey when the office will be back up and operational? You can send out updates and keep everyone looped in. Emailing evacuated employees becomes a great way to keep lines of communication going without having to call everyone individually.

As far as day to day operations, with the improvements to Outlook 2007 and Outlook Anywhere feature, using a hosted provider looks more attractive to small businesses every day. With these technologies, you won’t even know the Exchange server is not on your local area network (LAN). You will also reap the savings by not having to deal with the backups and administration of an email server. Almost all hosted email solutions come with service level agreements. I don’t know about you, but getting 99.999% uptime sounds good to everyone.

Managed Filtering Service
If you already have an email server and don’t feel like making the switch to a hosted solution, your second option could be a filtering service, like MX Logic Email Defense with the disaster recovery feature enabled. With this service, not only do you get top notch hosted spam filtering that prevents spam from hitting your server, in the event of an outage, your emails are spooled and held by MX Logic for 60 rolling days. While spooling, users are able to log into the MX Logic page and check emails. When connectivity resumes, the messages are then delivered to your email server.

Both solutions have benefits and negatives. I’d be happy to answer any questions you may have or give you more information about either of these two options.

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